International Particle Accelerator Conference 2015

Summary of Terms and Conditions for Sponsorship and Industrial Exhibition

For the complete Terms and Conditions, please click here.

Cancellations
A $300 administrative fee will be charged for cancellations received on or before February 27, 2015. No refunds will be given for cancellations made after February 27, 2015.  
A $650 late payment fee will be assessed for payments not received within14 days following registration.

Cancellations must be made in writing via email to FinanceIpac15@jlab.org

Shipping Information
For shipping instructions, please contact:
Angie Stubblefield
TEL: 804.788.4400
angie_stubblefield@xhibitsinc.com

Booth Etiquette
During Exhibition opening hours, booths should be attended by an authorized representative, technically qualified to explain and demonstrate the equipment or services displayed.

The Conference reserves the right to remove any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.

Sub-letting
Exhibitors are not permitted to sublet booths or portions of booths to non-registered companies or individuals.

Compliance
The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, resolutions and codes of duly authorized local, state, and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the Greater Richmond Convention Center.

Storage, set up and dismantling
Because of the limited storage space we cannot guarantee to fulfill all requirements concerning the storage space. Please take this into consideration for the delivery of your material. Greater Richmond Convention Center, Institute of Electrical and Electronic Engineers (IEEE), Nuclear and Plasma Sciences Society (NPSS) , American Physical Society (APS), Jefferson Science Associates, ACE CMP Events,  nor the Department of Energy assumes no liability for damage and theft. Time schedule for set up and dismantling as well as information on sending materials will be announced 4 weeks prior to the conference.

Hold Harmless Clause
The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s activities in the Greater Richmond  Convention Center and will indemnify, defend, and hold harmless the Greater Richmond Convention Center, its owner, and its management company, as well as their respective agents, servants, and employees and Institute of Electrical and Electronic Engineers (IEEE), Nuclear and Plasma Sciences Society (NPSS) , American Physical Society (APS), Jefferson Science Associates, ACE CMP Events,  nor the Department of Energy,  from any and all such losses, damages, and claims.